Accounting services has office hours from 8:00 am to 5:00 pm Pacific Time, Monday through Friday. The Accounting Services department is a service unit within EOU Finance and Administration.
Policies / Procedures:
Accounts Payable:
EOU Corporate Cards:
- EOU Corporate Card Memo
- EOU Corporate Card FAQs
- EOU Corporate Visa Card Agreement
- EOU Corporate Visa Card Application
Procurement Cards:
- EOU Procurement Card Policies and Procedures
- EOU Procurement Card Application and Update Form
- EOU Procurement Card - Prohibited and Suggested Uses
- EOU Procurement Card Activity Log
- EOU Visa Card Agreement and Form
- Procurement and Corporate Card Monitoring
Checks and Reimbursements:
Petty Cash:
Resources:
- OUS Fiscal Policy Manual, Account Codes: This is a listing of Operating Ledger account codes with descriptions of appropriate types of transactions for each code.
- Banner Finance Users Manual: This is the complete Banner Finance users manual for Banner 7.3.
Primary Responsibilities Include:
Overseeing the payment of all invoices, including review for proper account code, proper index, payment terms and appropriateness of the expenditure, in accordance with FASOM & Fiscal Policy Manual .
Writing checks utilizing the FIS and Create-A-Check programs. Maintaining control of the blank check stock. Both in accordance with Oregon State Treasury policy.
Administration of procurement card and travel card programs in accordance with FASOM and EOU policies. Including new card applications, changes, terminations, audit of custodian records.
Administration of travel advances and reimbursements in accordance with FASOM and EOU policies. Maintenance of the travel advance reconciliation report and completion of the DAS mileage report per their instructions.
Payment of moving expenses in accordance with FASOM policy.
Replacement of lost checks following the FASOM policy.
Review club expenditure transactions for appropriate signature and funds availability in accordance with Club handbook. Review of cash balances for clubs and MCG (agency funds) to insure a positive cash balance.
Maintenance of vendor information in FIS to insure proper payment and proper 1099 reporting. This includes W-9 Request Letter and Form W-9 (will redirect to IRS site) for tax ID numbers and matching names.
Reimbursement Request Form - For all non-travel related reimbursements.
Reconciliation of month-end vendor statements.
Provide training to Banner financial information system (FIS) users. Maintaining the FIS help line. Provide assistance with vendor research and reports utilizing the FIS and BIQuery reporting systems.
PBX management/backup.
Archival of all related records in accordance with OUS archival policy.
Accounting Services Staff:
Jolynne Spencer
Accounting I
Inlow Hall, Rm 208
(541)962-3377
email: jspencer@eou.eduLinda Howland
Accounting Technician
Inlow Hall, Rm 208
(541)962-3664
email: lhowland@eou.eduCarrie Pollard
Accounting Technician
Inlow Hall, Rm 208
(541)962-3856
email: cpollard@eou.edu